Job Description
Who We Are Hi! We’re Thinkingbox, a brand experience agency driven by craft and curiosity. Our team blends diverse perspectives in design, technology, and strategy to push boundaries and deliver innovative work for our clients. We’re a curious group that loves to think big, keep learning, and create meaningful experiences. Culture is at the heart of who we are, and our offices are hubs of natural collaboration. From hanging out with our office dogs to enjoying Thursday happy hours, we keep our work environment vibrant, welcoming, and fun. Each year, we also encourage our people to spend a month exploring the world, whether that means working from another office or even from the beaches of Mexico, to expand their perspectives and bring fresh inspiration back to the team.
The Opportunity We are looking for an organized, positive, and proactive Office Coordinator for our Salt Lake City office. This person will be the face of the office and a key support partner across the business. In this role you will support smooth office operations, provide executive assistant support to senior leadership, coordinate internal projects, and assist with administrative needs.
This role is ideal for someone who enjoys multitasking, thrives in a creative environment, and loves bringing people together to build culture and community. You will help keep our office welcoming and operational, support our leadership team, coordinate internal initiatives, and plan events that connect and energize our SLC team.
What You'll Be Doing - Office Coordination
- Greet all visitors and serve as the first point of contact for the office
- Answer phones and manage incoming mail and packages
- Maintain a clean, organized, and well stocked office environment
- Coordinate vendors including cleaning services, suppliers, and building contacts
- Assist with onboarding tasks such as desk setup and office access
- Executive Assistant Support
- Assist with managing calendars and scheduling for the Chief Operations Officer and Chief Creative Officer
- Support travel arrangements, meeting preparation, note taking, and follow ups
- Assist leadership with light research and administrative tasks
- Project Coordination
- Support internal project timelines, task tracking, and team communication
- Help prepare documents, presentations, and meeting materials
- Collaborate across departments on assigned projects
- Culture and Events
- Champion a positive and connected office culture
- Plan and execute office events, team lunches, social gatherings, and holiday celebrations
- Coordinate industry related outings and community engagement activities
- Partner with the People and Culture team on company programs
- Administrative Support
- Support expense tracking
- Order office supplies and equipment
- Handle general administrative tasks as needed
What You'll bring - Friendly, professional, and people focused
- Highly organized with excellent attention to detail
- Strong multitasker with the ability to prioritize and stay ahead of needs
- Excellent written and verbal communication skills
- Proactive problem solver who takes initiative
- Experience in office coordination or administrative roles preferred
- Experience supporting executives is an asset
Equal Opportunity At Thinkingbox, we are committed to fostering an environment where everyone feels included, valued, and heard. We believe that diversity is our creative strength, and it’s the blend of unique experiences and perspectives that drives our best problem-solving and innovation. The outcome? Greater creativity, growth, and meaningful impact. We encourage all applicants, regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or gender identity, to apply and bring their unique talents to our team.
To Apply Thank you for applying to Thinkingbox! Please include your resume with your application. Due to the high volume of applications, we may not be able to reach out to everyone individually. However, rest assured that all applications are stored in our talent database and will be considered for future opportunities!
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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